Data Protection
Data Protection Policy 2018
Frome Selwood Photographic Society will use reasonable endeavours to comply with the requirements of the General Data Protection Regulation 2016 (GDPR) to see that all membership and consent data provided by members is:
- Held and used with each member’s consent.
- Lawfully used and securely kept.
- Accurate and up to date and not kept for longer than necessary.
- Not transferred to any other party without the member’s consent
09/05/2018
The Society will achieve these policy objectives as follows:
Committee Members who may wish to use the data for the furthering of the objects of the Society will be briefed on GDPR requirements
The Membership Secretary will
• Keep all original signed membership documents, forms and consents
• Destroy the membership and consent documents of each person when they cease to be a Member
• Respect the ‘Right to be Forgotten’ and remove reference and images from the societies website.
• For members under the age of 16 obtain written consent provided by a parent or guardian, such consent being kept with the member’s documents.
• See that all elected and co-opted Committee members, know they must not construct or keep address lists of members or transfer any Society Member’s information in any form.
• The Secretary has the names & email addresses of all current members who have given consent for email communications.
• *The Competitions Secretary has the names & membership numbers of all current members.
• Review this policy document at least annually, preferably prior to the Society’s AGM.
Nothing set out above is to preclude:
-
Queries on Data Protection may be sent via the ‘Contact Us’ webpage or emailed to fromeselwoodps@live.co.uk
Committee Members who may wish to use the data for the furthering of the objects of the Society will be briefed on GDPR requirements
The Membership Secretary will
• Keep all original signed membership documents, forms and consents
• Destroy the membership and consent documents of each person when they cease to be a Member
• Respect the ‘Right to be Forgotten’ and remove reference and images from the societies website.
• For members under the age of 16 obtain written consent provided by a parent or guardian, such consent being kept with the member’s documents.
• See that all elected and co-opted Committee members, know they must not construct or keep address lists of members or transfer any Society Member’s information in any form.
• The Secretary has the names & email addresses of all current members who have given consent for email communications.
• *The Competitions Secretary has the names & membership numbers of all current members.
• Review this policy document at least annually, preferably prior to the Society’s AGM.
Nothing set out above is to preclude:
-
- The incidental use of individual personal data for the purposes of communication between members and Committee Members in furtherance of the day-to-day activities of the Society.
- - The administration of competitions and posting of competition results and identification of images by the Competition Secretary.
- - The administration of exhibitions and identification of images by the Exhibition Committee.
Queries on Data Protection may be sent via the ‘Contact Us’ webpage or emailed to fromeselwoodps@live.co.uk
